When conducting one of our ballots or elections, we make the following commitments:

• The anonymity of all votes submitted through a ‘Secret Ballot’ process will be protected and maintained at all times.

• Electify will not use any third-party tracking or other online monitoring software in providing secure online voting services (e.g. we will not use Google Analytics or like services)

• Any personal information that is provided for a ballot will be only be used for the stated purpose.

We collect and use personal information only to carry out our services, including:

• to provide electronic voting, and any other election services such as voter information and publicising voting process information;

• to conduct elections as contracted, which includes publicising such events, contacting and ensuring voter participation, verifying voter and candidate eligibility as required, safeguarding good conduct in elections and the notification of results;

• contracting and organising payment for our services;

• providing requested materials or services through a third party; and/or

• to meet our legal obligations.

We make the following commitments:

• Any information provided (including personal information) will be only be used for the purpose stated at the time it is provided.

• If in any case that information provided is to be used for any other purpose than that stated at the time you provided that information, we will seek explicit approval for that use.

• While information is in our custody, we will protect this information from misuse, loss and unauthorised access, modification or disclosure.

• We will not pass on the information provided to any other party without consent.

• We will continuously monitor our delivery of these commitments and swiftly respond to any breaches in this policy and to any suggestions for improvement which we may receive from any organization or individual covered by our services.

We may only disclose personal information in the following circumstances:

• In accordance with the purpose for which it is provided to us;

• to comply with our legal obligations; or

• where we suspect that unlawful activity (or activity contrary to the proper conduct of a ballot) has been or may be engaged in and the personal information is a necessary part of our investigation or reporting of the matter.

In addition to cybersecurity, data security and physical security measures, Electify takes reasonable steps to protect the security of the information it holds from both internal and external threats through access security and monitoring controls, including:

• regularly assessing the risk of misuse, interference, loss, and unauthorised access, modification or disclosure of that information;

• taking measures to address those risks, for example, by keeping a record (audit trail) of when someone has added, changed or deleted personal information held in the Electify’s electronic databases and regularly checking that staff only access those records they are permitted to and when they need to; and

• conducting regular internal and external audits to assess whether the Electify has adequately complied with or implemented these measures;

• by implementing and regularly updating the Electify’s data breach response plan; and

• by undertaking privacy impact assessments when information handling practices change, or new practices are introduced.

The Electify destroys personal and sensitive information in a secure manner or takes steps to de-identify personal information it holds after the information is no longer required to perform the services or when the mandatory retention period required by regulation expires.

If anyone would like to make an enquiry or complaint about how Electify has handled personal information, or if you wish to request access or correction to your personal information, or there are questions or comments about this privacy policy, please find the Data Protection Officer details below:

Name: Ian Lau

Email: ian@electify.vote

Phone:

Address: 30 Cecil Street, #19-08, Prudential Tower, Singapore 049712